What’s new in SharePoint 2016

SharePoint 2016 is finally here and we wanted to share some of the highlights. There are a few major improvements over SharePoint 2013, and some caveats to watch out for.

General Direction:

Microsoft has good reason to want everyone to get on the Office365 cloud bandwagon:

  • No more upgrade cycle
  • Ongoing fixes and improvements
  • Integration with other Microsoft tools
  • And of course, per user monthly subscription revenue

In reality, we see two hurdles for a large number of companies waiting to get onto the cloud version – the ability to control your environment, and having your data  at someone else’s mercy – not everyone is comfortable with either of these.

SharePoint 2016 is aimed at exactly this audience and provides 3 major areas of improvement:

  1. Catch-up with many platform improvements released to the cloud in the last 3 years
  2. Improvements in hybrid environment support, allowing companies that have some cloud footprint and legacy on-prem farm a way to provide a more seamless user experience
  3. Mobile friendly user interface
  4. Improved encryption standards

The full list of new features from Microsoft

Key features worth highlighting:

Hybrid environment support:

hybrid

While the Hybrid option does officially exist in SP2013 it has quite a few limitations that made it difficult to use. SharePoint 2016 adds the ability to follow SharePoint Server and SharePoint Online sites, and see them consolidated in a single list. Users will now have a single profile in Office 365, where all of their profile information is stored (although it is not a 2 way sync).

Most importantly, search can now include both on-prem and Office 365 sites.

Microsoft’s view is still assuming Office 365 is your primary environment and the on-prem is legacy that has to be supported for now, but these new features make a hybrid solution much better for users.

Mobile user interface:

mobile

A new and improved mobile interface is a very welcome upgrade. While it is not a completely responsive experience, the OOTB use is much better and can be more easily customized using Bootstrap to be responsive.

Improved Security

SharePoint 2016 now supports TLS 1.2 by default. SP13 required TLS1.0 to work properly and we have many customers who wanted to turn that off but could not. https://technet.microsoft.com/en-us/library/mt346121(v=office.16).aspx#encrypted

 Deprecated features

A few important notes about deprecated features:

  • There is no longer a free version. The WSS/Foundation free version has been around for a very long time and enabled small companies or teams to use SharePoint for free. There will not be an equivalent for SP16 so companies that currently use SP Foundation will need to migrate either to a Standard version of SP16 or to office 365.
  • Some 3rd party integrations will no longer be available. The SAP module (Duet) will not be supported. SalesForce also has shared with us that they have no intention of upgrading their SP2013 integration. They clearly see the direction Microsoft is taking in moving everyone to the cloud and do not see a future in supporting future on-prem installs.
  • Excel services will require an online office server in order to work.
  • Lastly, the seldom used Notes and Tags are formally gone.

Final thoughts

Microsoft is very clear about SP16 being a transitional product in the path towards cloud. It will support customers who are not yet ready to make the leap but will emphasize the hybrid options. More and more capabilities will start to depend on the cloud (like Excel services) and 3rd parties will stop supporting the on-prem installation. The future is clearly in the cloud so if you are on an older on-prem version and thinking about an upgrade, check the cloud version first and only if it is not a viable option for your organization consider the on-prem/hybrid options.

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